Log In

Inside Parts, Sales & Rental Coordinator Direct Hire

Chadwick-BaRoss, Inc.

Position Details & Responsibilities

POSITION:                           Parts, Sales & Rental Coordinator

DEPARTMENT:                  Sales

SUPERVISOR:                     Product Support Coordinator

DIRECT REPORTS:           None

FLSA STATUS:                    Exempt, Full-Time


General Job Summary: 

The successful candidate will work under the direction of the Product Support Coordinator to facilitate and perform responsibilities related to the Company’s Parts and Sales Department by administering the parts and sales processes between the Company and employees.  The Inside Parts, Sales & Rental Coordinator will also serve as a liaison between the Company and all suppliers related to the sale of whole goods and attachments.  The Inside Parts, Sales & Rental Coordinator will also handle the administrative functions of the business. 


Principal Duties and Responsibilities:

  • Facilitator of parts, sales and service administrative processes between the Company and Branch Territory Sales Representatives and the Product Support Coordinator

  • Liaison between the Company and all suppliers as they relate to the sale of Whole Goods and Attachments

  • Order all branch related parts, equipment and attachments needs, via company Inventory Manager or directly when appropriate

  • Maintenance of computer files as they relate to the Whole Goods sales processes and rental

  • Primary office resource for Product Support Coordinator and Territory Sales Representatives

  • Facilitate the quote deal sheets, invoicing, and completion of parts, sales and service transactions as the primary conduit between product support and field sales staff

  • Maintain and communicate all manufacturers’ products, programs and pricing to the Territory Sales Representatives

  • Conduit for sales related information between field staff and primary suppliers

  • Maintain daily the Branch Hot Deal Sheet and supply weekly updates to management

  • Facilitate rental customer call-ins – Quote pricing and equipment availability and secure business when possible and provide sales leads to Territory Sales Representatives

  • Instruct rental customers on equipment operation at time of pickup when appropriate

  • Regular reporting of inventory – parts, sales and rental

  • Manage equipment and attachment inventory – rental readiness, condition, and communicate needs to Rental Fleet Manager and service department

  • Coordinate damage and cost recovery from rentals and demo with Service Department and customer; ensure cost recovery where appropriate

  • Assist, work with and sell parts and equipment to “walk–in” customers

  • Facilitator of machine prep with service and parts

  • Telephone cold-calling of sales prospects – provide sales leads to Territory Sales Representative


Education and Experience: 

  • Bachelors Degree in business related discipline or equivalent experience

  • Must have minimum of five years of experience in the industry


Knowledge, Skills and Abilities required:  

  • Ability to work in a team environment

  • Self starter

  • Ability to work under tight schedules

  • Comfortable working with figures

  • Multitasking

  • Assertiveness

  • Good communication skills

  • Intermediate computer skills

  • Strong sales ability

  • Inventory experience preferred


Physical Demands (in a usual workday):

Sit                    Total hours/day 6.0                    Hours at one time          2.0

Stand               Total hours/day 1.0                    Hours at one time          .10

Walk                 Total hours/day 1.0                    Hours at one time          .10


Approximate percentages of time tasks are performed in carrying out the essential functions of this position:

30%      of time bending/stooping

0%       of time squatting

0%       of time crawling

20%      of time climbing

10%      of time reaching above shoulder level

10%      of time kneeling

80%      of time hand/fingers used for repetitive motion

0%       of time feet used for repetitive movements

50%      of time hands/fingers used for fine manipulation

50%      of time hands/fingers used for simple grasping

0%       of time hands/fingers used for pushing/pulling

50%      of time hands/fingers used for firm grasping

0%       of time head/neck in rotational movements

30%      of time head/neck in static position

0%       of time head/neck in extension movements

0%       of time head/neck in flexing movements


Pounds employee is required to carry                 10 lbs.

Usual distance carried                                       500 ft.

Pounds employee is required to lift                     10 lbs.


Working Conditions:

Physical surroundings are generally pleasant and comfortable with minimal exposure to injury or other hazards with moderate level of noise. Minimal travel is required, using own transportation, out of the office to attend meetings within the Company, with local businesses or work-related functions.  This position may spend extended periods of time at a desk, computer terminal, on phone, or operating other office machines requiring eye-hand coordination and finger dexterity.  


Mild to moderate stress may be experienced due to periods of interaction with internal and external customers and working with multiple priorities with deadlines.


This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job.  While this job description is intended to be an accurate reflection of the current job, the Company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances dictate (such as emergencies, changes in personnel, work load, rush jobs, or technological developments).


Other Jobs to Consider Based on this job.

Job Title Company Location(s) Job Type
HEAVY EQUIPMENT SERVICE MECHANICS Chadwick-BaRoss, Inc. Westbrook ME Direct Hire
Outside Parts Sales (Maryland) Contact H&A for Details Northeast H&A Recruiter
Rental Coordinator Contact H&A for Details West H&A Recruiter
General Manager Intermountain Bobcat Salt Lake City UT, UT Direct Hire
SERVICE MECHANIC / FOREMAN Chadwick-BaRoss, Inc. Chelmsford MA, MA Direct Hire
Parts Counter Inside Sales Representative Diamond Equipment, Inc Mount Vernon IL Direct Hire
Outside Sales Representative (NY) Contact H&A for Details Northeast H&A Recruiter
Carolina CAT - Product Support Sales Manager Carolina CAT Charlotte NC Direct Hire
General Manager (Texas) Contact H&A for Details South Central H&A Recruiter
Salesperson Ransome Equipment Sales, LLC Open, Worldwide Direct Hire

Not what you're looking for?